Which meetings does it join?

Every Teams meeting on your connected calendar. Once you connect, Meet3 watches your schedule and joins them automatically — there's no bot address to invite.

Who can see the notes?

Only people who were invited to the meeting. Access is enforced at the database with row-level security — signing in shows you your meetings and no one else's.

What languages are supported?

Transcription is multilingual and handles code-switching — English, Mandarin and Malay inside one sentence, without you selecting a language first. Thai, Bahasa Indonesia, Filipino and others work too.

No. There are no seats and no subscription. You buy credits and spend them on meeting-hours captured, so adding colleagues costs nothing — only meeting more does.

What if the notes are wrong, or the meeting never gets captured?

A meeting only costs credits once its summary is delivered. If the bot cannot join, the meeting is abandoned, or no summary is produced, you are not charged. Every set of minutes also carries a confidence score and a “needs review” list flagging the lines worth checking, so you can see how much to trust them before relying on them.

A credit is the unit you spend. Capturing a meeting (record, transcribe, summarize) costs 1 credit per hour of meeting, rounded up — a 45-minute call is 1 credit, 90 minutes is 2. A meeting only ever costs credits once its summary is generated; a meeting that never finishes costs nothing.

Where is my data stored?

Recordings, transcripts, and notes are stored in your Meet3 account and delivered in the portal. Nothing is shared outside the invited attendees.

Fathom Pricing: Free Plan Limits and Team Cost Math (2026)

July 20, 2026 · pricing · comparison

Fathom pricing looks unbeatable at first: a free plan with unlimited recording and transcription, no credit card, no trial clock. And for a solo user running English-only meetings, it genuinely is one of the best free deals in the category. The catch sits one layer down — the free plan caps AI-generated summaries at roughly five per month, and the moment your team wants notes on every meeting, you’re shopping per-seat tiers at $15–25 per user per month. Here’s the full picture, with numbers as of July 2026.

What Fathom’s free plan actually gives you

Credit where due: the free plan records and transcribes without a minute cap, which beats Otter’s 300-minutes-a-month free tier and most other free plans outright. If you run a handful of important calls a month and are happy to skim transcripts for the rest, you may never pay Fathom a cent. That’s a real recommendation, not a setup for a takedown.

The limit is the AI layer. Summaries — the minutes, action items, and follow-up drafts that are the reason most people want a notetaker — are metered at about five per month on the free plan. Meeting six onward, you get a transcript and a recording, and you write the notes yourself. For an individual that’s a manageable trade. For a team, it’s the funnel into the paid tiers, working exactly as designed.

Fathom pricing tiers, as of July 2026

Plan	Annual billing	Monthly billing	What it unlocks
Free	$0	$0	Unlimited recording/transcription; ~5 AI summaries/month
Premium (individual)	$16/user/mo	$20/user/mo	Unlimited AI summaries, advanced templates
Team Edition	$15/user/mo	$19/user/mo	Team library, keyword alerts, basic admin
Business	$25/user/mo	$34/user/mo	CRM sync, deal view, org-wide controls

The pattern is standard per-seat SaaS: every person who wants unlimited AI notes needs a licence, billed monthly whether they had two meetings or forty. Fathom is not unusual here — Fireflies runs $10–29 per user per month and Otter $8–30 on the same logic. We’ve compared them all in our Fireflies, Otter and Fathom comparison for Southeast Asia.

The per-seat math for a Southeast Asian team

Take a 12-person team in Kuala Lumpur or Singapore. On Fathom’s Team Edition at $15/user/month annual, that’s $180 a month, $2,160 a year — before anyone asks whether all twelve people actually generate notes. In most companies they don’t: a few people live in meetings, most attend a weekly sync and not much else. Per-seat pricing charges the light users the same as the heavy ones, and the annual discount locks the headcount in for a year.

Then there’s the language problem, which no pricing page prices. Meetings in Malaysia, Singapore, the Philippines or Thailand routinely switch language mid-sentence — English into Mandarin into Malay in one breath. Notetakers built for markets where meetings stay in one language tend to transcribe the English cleanly and mangle the switches, which means the AI summary is built on a corrupted transcript. A tool can be excellent value for a team in Austin and a poor fit for the same-sized team in Petaling Jaya. If that’s your daily reality, our post on Singlish and Manglish meeting transcription covers why language-count marketing (28 languages! 58!) doesn’t answer the mixed-speech question.

See how Meet3 handles Malaysian mixed-language meetings →

When Fathom is the right choice

Be honest with yourself before switching anything. Fathom is a strong pick if you’re a solo user or small team, your meetings are in English (or stay in one language), five AI summaries a month covers your important calls, and you live on Zoom or Google Meet. The free plan is generous and the paid tiers are mid-market, not extortionate. No pricing arithmetic rescues a tool that doesn’t transcribe your meetings correctly — fit comes first, price second.

The pay-per-meeting alternative for Teams

Meet3 takes the opposite position on both axes. Pricing is per-meeting-hour, not per-seat: credit packs run $19 for 25 credits up to $399 for 545, which works out to $0.73–0.76 per captured meeting-hour. One credit covers one hour of meeting, rounded up, and the whole company shares the pack — no seats, no subscription. A credit is only spent when a summary is actually delivered; a meeting the bot fails to capture costs nothing. That 12-person team capturing 40 meeting-hours a month pays about $29, not $180.

And transcription is built for the region: English, Mandarin, Malay, Tamil, Thai, Bahasa Indonesia and Filipino mixed mid-sentence, with nothing to configure. Notes land in the portal with a confidence score and a “needs review” list, so you know which lines to double-check before circulating them.

The honest limits, so you can compare like-for-like: Meet3 is Microsoft Teams only today (Zoom and Google Meet are candidates users vote on, with no promised dates), notes are delivered in the portal rather than by email, and transcripts aren’t attributed line-by-line to individual speakers. If your company runs on Teams, connect your Microsoft calendar once and Meet3 joins your meetings on its own — there’s no bot to invite. For the full breakdown of seat pricing versus usage pricing, see our pay-per-meeting cost math or jump straight to the credit packs.

FAQ

Is Fathom really free?

Yes — the free plan includes unlimited meeting recording and transcription with no time limit, which is more generous than most competitors. The catch is that AI-generated summaries are capped at roughly five per month; beyond that you get transcripts and recordings but write the notes yourself.

How much does Fathom cost for a team?

As of July 2026, Fathom's Team Edition is $15 per user per month billed annually ($19 monthly) and Business is $25 per user per month annually ($34 monthly). A 12-person team on Team Edition pays about $180 a month regardless of how many meetings each person actually has.

What are the limits of Fathom's free plan?

The main limit is the AI layer: only about five AI summaries per month. Recording and transcription stay unlimited, but the automatic minutes and action items most people want a notetaker for are metered until you upgrade to a paid per-seat plan.

What is a cheaper alternative to Fathom for Microsoft Teams?

Meet3 charges per captured meeting-hour instead of per seat — about $0.73 to $0.76 an hour, shared across the whole company with no subscription. A credit is only spent when a summary is delivered, and it transcribes mixed-language Southeast Asian meetings (English, Mandarin, Malay, Thai and more in one sentence). It works with Microsoft Teams only.